19^th Annual in Downtown South Boston

432 Main Street , South Boston , VA   24592

Telephone: (434)-575-4208 Fax: (434) 575-4275

E-mail: info@soboharvestfest.com   Website: www.soboharvestfest.com.  

                                           Saturday, September 25, 2010                                                    

FOOD  VENDOR  APPLICATION

ENTRY FEE:

 $125.00   make payable to Harvest Festival    (fee is non-refundable)

  Mail to:   Harvest Festival      432 Main Street    South Boston , VA    24592

REQUIREMENTS  TO  APPLY:

 *MUST submit at least one photo of what your display will resemble. Will not be considered without photo.

  *MUST  apply for a Temporary Restaurant Permit and provide a Copy of the paid Health Fee Receipt. Health packet will be        

    provided to you when your application is received.

  *MUST  give all measurements of booth space needs.  Measurements must include footage for the trailer, tongue, tents, canopies, counters, etc.  

  ** New this year  MUST provide a "Certificate of Insurance" indicating $1,000,000 liability limit and Destination Downtown South Boston to be listed as an "Additional          

       Insured". This certificate must accompany the application.

  **New this year  Each food vendor MUST provide a working fire extinguisher. The Fire Marshall will stop cooking operations immediately if the food vendor lacks       an appropriate fire extinguisher. The type of fire extinguisher(s) required varies with the type of fuel used. The following type fire extinguishers are required as noted:

Type of Fuel or Cooking Operation    Type of Fire Extinguisher Required

            Charcoal or Wood BBQ                       Minimum U.L. Rating of 2A 20BC

Propane, Butane or Natural Gas             Minimum U.L. Rating of 2A 40BC

*Deep Fat Frying (Heated Electric, Propane, Other)* U.L. Rated for Class  “K”*

(In addition to the Fire Extinguisher required for the Source of Heat Being Used.)

Fire extinguishers must have a tag that indicates they have been serviced within the past 12 months. Exception: New fire extinguishers (those purchased within the past 12 months) may pass inspection by having the receipt showing the date of purchase taped to or otherwise attached to the fire extinguisher.

All extinguishers shall be mounted in a readily accessible and visible location, between 3 and 5 feet above the ground.

 GENERAL  INFORMATION:

 *This is an outdoor festival held in the streets of downtown South Boston .

  *Vendors provide own tables, chairs, tents, extension cords, etc.

  *Exhibit hours 9 a.m. – 5 p.m. Be ready to sell at 9:00 a.m. and sell until 5:00 p.m. (No selling after 5:00 p.m. )

  *Fee is nonrefundable due to cancellation on your part or inclement weather. This is a “rain or shine event” – no rain date.

  *Exhibit spaces will be arranged by the Harvest Festival organizers according to the order of application received, paid application     fee, and what works best for the flow of the festival.

 *All food vendors must sell to the street side of the festival.

 *Confirmation will be sent prior to the festival, along with all check-in information.  

 *Estimated attendance of last year's festival was around 10,000.

For Office Use Only:

App#___________ Date Rec._______________ Conf. Sent__________________ Fee Paid__________

HARVEST   FESTIVAL   FOOD   VENDOR   APPLICATION   2010

$125.00 application fee—must accompany this application

Organization Name:                                                      Phone:________________________

____________________________________           

                                                                                    Cell Phone:________________

Contact Person:

____________________________________            Email: (print clearly )____________________

Full Mailing Address:                                               

________________________________________________________________________

City/State/Zip____________________________________________________________

Description of foods to be sold:  (be specific; do not say “same as before”)

_______________________________________________________________________

_____________________________________________________________

Booth space measurement: (be specific; include trailer, tongue, canopies, tents, etc. do not say “same as before”)

_______________________________________________________________________